How to achieve more with your Gmail account

Gmail offers a variety of tools aimed at managing your inbox clutter ranging from creating labels to categorise your email and using filters to automatically sort incoming mail.

If you have not already, you should enable two-factor authentication on your Gmail account.

According to Android Central, two-factor authentication works by combining a password with your phone to effectively double your account’s security.

How to change sync settings in Gmail

Gmail automatically syncs emails for up to 30 days on your phone, but if that is not sufficient, you can manually increase the sync duration from the settings.

Open Gmail from the home screen.
Tap the hamburger menu in the top left corner.
Navigate to the bottom of the pane to find Settings.
Select the Gmail account for which you want to change sync settings.
In the account settings, navigate to Days of mail to sync.
Enter the desired number of days in the textbox.
How to use action confirmations in Gmail

Gmail on the desktop has an Undo send feature that comes in handy when you spot a mistake in your email the second after you hit the Send button. With the setting enabled, you will see a dialog box pop up every time you send, archive, or delete a message asking you to confirm the action.


Tap the hamburger menu in the top left corner.
Navigate to Settings.
Select General settings.
Navigate to the bottom of the page to see Action Confirmations.
Select the checkboxes next to each corresponding action.

How to use Auto-advance in Gmail

Gmail’s Auto-advance is a great time-saver if you have a lot of unread emails. The feature lets you automatically move to the next unread email in your inbox after you have archived or deleted a particular thread.

Tap the hamburger menu in the top left corner.
Navigate to Settings.
Select General settings.
Tap on Auto-advance.
Select between Newer, Older, or Conversation list.
How to use the vacation responder in Gmail

Don’t want to look at your inbox while vacationing? Set up vacation responder, and Gmail will automatically fire off a reply to all incoming emails, notifying senders that you won’t be available until the set duration. You also have the option of limiting the responder auto-message to those in your contacts list.

Tap the hamburger menu in the top left corner.
Navigate to Settings.
Select the Gmail account for which you want to enable an auto response.
In your account settings, navigate to Vacation responder.
Toggle the setting to on to start filling out the start and end dates, as well as the body of the message.
Tap Done to enable the feature.
How to search in Gmail

If you receive hundreds of emails every day, it is no easy task to keep your inbox uncluttered. Thankfully, Gmail has an excellent search function that comes in handy when you are looking for a specific mail. You can search for mail received on a particular date, filter messages based on the sender, look through mail that only have attachments, and much more.


Tap the Search icon at the top right corner.
Key in your search parameter.
Gmail will surface emails that match the query.
How to create labels in Gmail

Labels offer an easy way to organise your inbox clutter. You can create an entire label hierarchy using Gmail, nesting sub-labels under a parent label for more effective email management. For instance, you can create a label called Bills for organising all purchase receipts, and set up a sub-label called Google for all purchases made on the Play Store and other Google domains. For now, you can only create labels from the desktop client, as the option is not available on the mobile versions. Here is how to quickly set up and manage labels.

Open Gmail’s web interface by visiting gmail.com.
In your inbox view, click the More button from the left pane.
Select Create new label to make a new label.
Enter your label name.
If you are creating a sub-label, select the checkbox next to Nest label under and tag a parent label.
You can manage your labels from the Manage labels section.
How to filter messages in Gmail

Filters allow you to categorise your emails, giving you more control over your inbox. You can create a filter to automatically forward emails from a particular sender to a label, create rules for mail that have attachments, specific words, and so much more.

Open Gmail’s web interface by visiting gmail.com.
From the search bar at the top, click the Down arrow.
Set the rule for your filter. In this instance, we’re going to archive all emails from Amazon.
Once you set your criteria, click on Create filter with this search.
Choose your desired action from the list of options available


























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